Archuleta School District 50 Joint

Job Description

Title:                   

Assistant Finance Director

Position Description:

Assist in overseeing the accounting and business functions of the school district.  Maintains accurate financial records and furnishes reports and information needed to assist in the efficient operation of the district’s financial affairs. Position is part of a team that works together in the district administrative office providing functions necessary to support the process of educating children.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration or related field. 

PHYSICAL DEMANDS:

The work is mostly administrative with periods of mild physical activity.  Position requires an employee to walk or stand for short periods; lift and carry over 50 pounds repeatedly on an occasional basis; climb stairs and ladders; bend; reach; hold, grasp, and push objects; and use fingers to operate computer keyboards. 

Reports to: 

Finance Director

ESSENTIAL JOB ELEMENTS:

1. General Management:  Assists the Finance Director in managing all business and financial operations of the school district and in providing the organizational structure and personnel, coordinating work activities, appraising and adjusting work activities, and creating a positive work climate for the school district.
2. Grant Accounting and Financial Reporting:  Provides the organizational structure, procedures, monitoring and appraisal of the school district’s State and Federal grants.  Prepares monthly requests for funds for reimbursable grants.  Prepares spending projections and requested spending reports.  Manages audits of grants.
3. Financial Planning and Budgeting:   Assists in preparing and monitoring the budget.  Continually communicates and informs staff and others about the budget and its changing status.  Participates in the preparation and annual update of the School District’s five-year financial projections. Evaluates the effectiveness of resource allocation and utilization for all school district programs and provides recommendations for changes and improvements to the Finance Director. Attends meetings of the Board of Education when necessary.
4. Payroll Management:  Assists in the development, appraisal and adjustments to the payroll services of the school district.  Responsible for the preparation of monthly payroll for certified staff.  Serves as the back-up for all other salary preparation including the release of salary payments and the preparation of special reports as required (income tax, social security, retirement, etc.)
5. Bank Reconciliations:  Prepares monthly bank reconciliations of all district bank accounts or reviews reconciliations prepared by other staff.
6. Fiscal Audits and Reports:  Assists in providing effective internal controls to ensure accurate, legal, proper and complete financial transactions.  Continually monitors fiscal records, transactions, entries and statements for regularity and accuracy; and provides for and communicates results of an independent audit of financial operations.
7. Employee Benefits:  Assists in the School District’s employee benefits program including the bidding of selected benefit programs, communicating benefits with employees, helping solve employee benefit issues, obtaining feedback from employees on benefit program, and insuring financial stability and effectiveness of employee benefit program.
8. Purchasing:  Provides input into possible improvements to the School District’s purchasing system. Approves requisitions to become Purchase Orders in the absence of the Finance Director.  In the absence of the Finance Director, authorizing payment of invoices of items received in accordance with legal requirements and Board Policy. Participates in developing specifications, bid documents and purchasing contract forms. Informs school district personnel about the purchasing program.
9. Capital Improvements Management:  Prepares input for annually updates of a five-year plan for financing capital improvements.  Assists in the appraisal and verification of appropriate spending in the capital improvements and debt service programs.
10. Legal Control:  Provides input into and implements Board policy pertaining to financial affairs; participates in the opening of bids and award of contracts for construction, furniture fixtures, equipment and supplies.
11. Student Activity Funds:  Develops, utilizes, appraises and adjusts accounting procedures, records and controls for school activity funds; and guides fund managers in legal and regulatory responsibilities relative to correct management of activity funds.  
12. Other Duties:  Other duties as assigned by the Finance Director.  Maintain a positive outlook on life, a good sense of humor and the capacity to be engaged and have fun.

TERMS OF EMPLOYMENT:

Salary:      Based upon District adopted salary schedule for the Assistant Finance Director.  The Districts honors up to 7 years of experience.

Work Schedule:      250 days/year – 12-month schedule

Benefits:      Full Benefits, health & dental insurance, life insurance and disability, including vacation days, discretionary days.

Hours:      Minimum of 37.5 hours per week

FLSA Status:      Exempt

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of Board’s policy on Evaluation of Classified Personnel.

I understand the description of this job and the essential functions, as given above.  I also understand that all of the duties are not described above and that I will perform those above and other related duties as directed by my supervisor and management.

Signature:

Date: